WELSH CHESS UNION CONSTITUTION (Word Doc) - with changes agreed at 2012 AGM
WELSH CHESS UNION CONSTITUTION
(with changes agreed at 2012 AGM added)
The organisation shall be called the Welsh Chess Union (hereinafter “the Union”) and its
address shall be that of the Executive Director or such other place as the Management Board
(hereinafter "the Board") may decide.
The Union shall consist of:
i) County Associations or Zones within the geographical area of Wales which have been
admitted to the Union;
ii) Clubs within that area which are members of such a County Association or Zone or which
have been recognised under Article 4;
iii) Registered members as defined in Article 4;
iv) Honorary members as defined in Article 5;
v) Other Welsh chess organisations approved by the Management Board, subject to
ratification at the next AGM.
The objects of the Union shall be to:
i) Promote ii) Organise iii) Regulate
the playing of competitive chess throughout Wales.
4. MEMBERSHIP & SUBSCRIPTION
i) Application for admission to the Union by a County Association or Zone shall be made to
the Executive Director and such applications shall be accompanied by the names of affiliated
clubs and their respective secretaries.
ii) The Board is authorised to accept or reject any such applications, subject to ratification at
the next AGM.
iii) Each County or Zone admitted to the Union shall be entitled to elect a delegate to serve on
each of the main committees of the Union listed in Article 6(iv) and an honorary VicePresident
to the WCU whose sole administrative function within the WCU shall be to sit on the
Appeal Committee referred to in 6(vi).
iv) Any club having registered four or more members with the Union through a County
Association or Zone shall be recognised by the Union as an affiliated club.
v) Any other club which has four or more of its members registered as members of the Union
may apply to the Management Board to be recognised as an affiliated club.
vi) Any individual registered by an affiliated club, County or Zone shall be recognised as a
member of the Union and shall be entitled to vote at General Meetings.
vii) Membership, carrying the same entitlement to vote, may also be granted to an individual
who makes a direct application to the Executive Director or other person designated by the
viii) Officers of the Union and Zone delegates must be registered members of the Union.
ix) Subscriptions payable by registered members, and any other class of membership as may
be determined from time to time, shall be decided at a General Meeting of the Union.
x) Affiliated bodies shall be charged in accordance with the number of their members on the
last Union membership list.
xi) Dues shall be paid by affiliated bodies to the Union by 30th November each year.
5. HONORARY LIFE MEMBERS
The Union shall have the power, to be exercised at an Annual General Meeting, to elect as an
Honorary Life Member any person whose position among chess players or whose services in
the interests of the game are such as to entitle him or her to this distinction and who has been
approved by the Board for election. An Honorary Member shall be entitled to attend and vote
at General Meetings of the Union.
6. OFFICERS & COMMITTEESi) ANNUAL GENERAL MEETING
An Annual General Meeting shall be held each calendar year. At least 56 days prior to the
AGM, the Executive Director shall announce the date and venue of the AGM. A notice placed
on the Union website shall discharge this responsibility. At least 14 days prior to the AGM, the
Executive Director shall put a copy of the agenda on the website and send a copy to officers
of the Union, Zone Secretaries and secretaries of affiliated clubs. The business of the AGM
a) Minutes of the last AGM and any intervening Special General Meeting
b) Annual report of the Executive Director
c) Annual report of the Finance Director, with the presentation of accounts for the financial
year ending the previous 31st December
d) Annual reports of Directors
e) Reports called for by the Board
f) Election of:
• President, Vice-President, Executive Director, Deputy Executive Director,
• Directors of Finance, Home Chess, International Chess, Junior Chess, Publicity,
Development, Ladies Chess,
• Grading Officer, Chairman of Selectors, Chief Arbiter, FIDE Delegate, Rapidplay
Grading Officer and
• any other officers recommended by the Board
g) Appointment of an auditor, who shall not be an officer of the Union
h) The Election of Honorary Members
i) Other business of which due notice shall have been given. Any notice of motion or any
other matter for inclusion in the agenda shall be submitted to the Executive Director not later
than 28 days prior to the meeting.
Twelve shall be a quorum at an AGM.
ii) SPECIAL GENERAL MEETING
The Executive Director shall call a special General Meeting within twenty-eight days of receipt
of a written petition signed by not less than six registered members. At least 14 days prior to
the meeting, the Executive Director shall put a copy of the agenda on the website and send a
copy to officers of the Union, Zone Secretaries and secretaries of affiliated clubs.
Twelve shall be a quorum at a Special General Meeting.
iii) MANAGEMENT BOARD
The Union shall be governed by a Management Board comprising President, Executive
Director, Deputy Executive Director, Finance Director, Grading Officer, the Directors of the
main committees listed in Article 6(iv) together with one delegate from each Zone within the
Union. It shall meet under the chairmanship of the Executive Director as often as is deemed
necessary for the efficient conduct of the Union's affairs but at least twice annually. The
Executive Director shall give at least fourteen days notice to Board members. Five shall be a
The President and Executive Director are ex-officio members of all committees and the
committees have the power to co-opt. Such co-opted members shall not have a vote. Main
committees shall not take decisions involving the outgoing of Union funds without the prior
consent of the Finance Director. Each main committee is responsible for the use of funds
raised by itself but must submit accounts to the Finance Director on request.
B: Main Committees
a) The Home Chess Committee shall comprise the Director of Home Chess, one delegate
from each zone and a delegate nominated by the Welsh Ladies Committee.
b) The International Chess Committee shall comprise the Director of International Chess, one
delegate from each zone and a delegate nominated by the Welsh Ladies Committee.
c) The Junior Committee shall comprise the Director of Junior Chess, one delegate from each
zone and a delegate nominated by the Welsh Ladies Committee.d) The Publicity Committee shall
comprise the Director of Publicity, one delegate from each
zone and a delegate nominated by the Welsh Ladies Committee.
e) The Development Committee shall comprise the Director of Development, one delegate
from each zone and a delegate nominated by the Welsh Ladies Committee.
f) The Welsh Ladies Committee shall comprise the Director of Ladies Chess plus one
delegate from each zone.
The Main Committees of the WCU shall meet at least once annually.
C: Other Committees
a) Selection Committee
The selection of individuals or teams to represent the Union in international tournaments or
matches, excluding events within the responsibility of the Junior Selection Committee, shall
be decided by a committee comprising:
• the Chairman of Selectors,
• the International Director,
• an elected representative from each zone, and
• the Grading Officer.
b) Junior Selection Committee
The members of the Junior Selection Committee shall be the elected members of the Junior
Committee. The Junior Selection Committee shall be responsible for selection to represent
Wales for all junior events.
v) POWERS OF THE BOARD
a) The Board shall have the power to fill an office made vacant by resignation or any other
cause and a person so appointed shall serve until the next Annual General Meeting.
b) The Board shall have the power to legislate for any eventuality not provided for in its
constitution and its power shall be binding subject to the pending ratification by a General
c) The Board shall have the power to inquire into and take disciplinary action in respect of the
1) Non-payment of subscriptions
2) Illegal activities involving the affairs of the Union
3) Conduct of any member, club, County or Zone calculated to bring the Union into
4) Illegal conduct
5) Failure to comply with the laws of chess and/or the rules governing play at any
international or home competition, congress or tournament involving the Union
except that where the rules of the competition concerned provide for an Appeals
Committee to decide the matter, or for the decision of the Controller of the
competition to be final, the Management Board shall not consider the matter.
Every inquiry held by, or on behalf of, the Union concerning the conduct of any individual,
club, County or Zone shall be conducted in accordance with the principles of natural justice
and, in particular, the individual shall have the right to be present, or the club, County or Zone
the right to be represented, throughout the inquiry and to furnish evidence.
The Board may after inquiry take whatever action it sees fit. Such action may include
suspension or expulsion of any member, club, County or Zone whom they consider guilty of
each, or any, of the offences above.
vi) RIGHT OF APPEAL
The decisions of the Board shall be forwarded by the Executive Director to all parties
concerned who shall have the right to appeal against an adverse decision. The appeal must
be lodged with the Executive Director within twenty-one days of the Board's decision and
such appeal shall state the grounds on which it is made. The appeal shall be considered by
the President and the elected Zonal Vice-Presidents to the Union in accordance with the
same principles as Management Board enquiries under paragraph (v) above. The decision of
the Management Board may only be overturned if it is considered to be one which no
reasonable person could reach. The decision of the appellate body shall be final.Neither the
President nor any Vice-President shall take part in consideration of an appeal if
that person took part in the deliberations leading to the decision of the Board which is the
subject of the appeal.
7. LAWS OF THE GAME
Except as otherwise provided by the rules of the event in question the FIDE laws of chess
shall be binding on all members, affiliated clubs, Counties and Zones.
a) The controller of the Welsh Championship and Welsh Open Congress shall be approved
by the Chief Arbiter.
b) The following competitions are deemed to be closed:
i) The Welsh Championship
ii) The Welsh Ladies Championship
iii) The Welsh Rapid Play Championship
iv) All Welsh Junior Championships designated closed by the Junior Committee.
c) The Selection Committee shall exclude from consideration for international events those
players who have not actively associated themselves with Welsh Chess.
9. QUALIFICATION RULES
i) Closed Championships
The qualification for a person to take part in a closed Championship organized by the WCU,
subject to any specific rules laid down by the Organizing Committee, is one or more of the
a) Birth in Wales
b) Child of a person who was born in Wales
c) Spouse of a person who was born in Wales
d) For the Welsh Championship (Henry Golding Trophy) and the Welsh Ladies
Championship, any previous winner of the corresponding event.
(dd) Ten years' consecutive residence in Wales at any time prior to the event in
e) Residence in Wales for at least two years immediately before the event in question.
f) Competing in the equivalent Championship in at least one of the previous three years.
Additionally for d), dd), e) and f) the player must have played at least seven gradable games
in Wales in each of the three years prior to the Championship for which the player is now
qualifying. All players in closed Championships must be registered members of the WCU at
the time of entry to the event.
ii) Junior Events
a) In order to take part in a closed championship, a player must be under the relevant age for
b) A player must be qualified to take part either
(i) by virtue of at least one of the clauses in 9(i) above; or
(ii) thoughout the period of six months immediately before the event in question
• by virtue of attendance as a student at a school or establishment of further or
higher eductaion in Wales; or
• by virtue of residence in Wales.
c) Subject to paragraph (a) above, a player who has represented the Union in any junior
international event remains qualified to take part in junior closed championships.
d) The requirement for all players to be registered members of the WCU may be waived in
junior events at the discretion of the junior committee.
iii) International Representation
The qualification for a person to represent Wales in either team or individual events organised
under the auspices of FIDE is one or more of the following:
a) Birth in Wales
b) Child of a person who was born in Walesc) Spouse of a person who was born in Wales,
provided that the spouse possesses a British
(cc) ten years' consecutive residence in Wales at any time prior to the selection
meeting for the event
d) Residence in Wales throughout the three years ending immediately prior to the selection
meeting for the event. The period of qualification begins from the occasion that a home
address in Wales is supplied at the time of a registration in the WCU or an affiliated club or
e) This period of residence and registration shall be reduced to any period of at least two
years before they can represent Wales, for any player who has neither represented another
country in a FIDE event including continental, individual and team events, nor has held a
FIDE rating with another country in any of the five years prior to the date of first registration
with the WCU.
f) Players who are up to and under the age of 18 years prior to the date of first registration
with the WCU shall have their period of registration and residence reduced to one year before
they can represent Wales.
g) To represent the Union in a junior international event organised under the auspices of FIDE
a player must either be one
(i) who would be qualified to take part in a junior event which is a closed
championship, were it held at the same time, by virtue of 9(ii)(b) above; or
(ii) who has represented the Union in a previous junior international event held under
the auspices of FIDE.
NON FIDE EVENTS
The qualification for a player to represent Wales in events organised outside FIDE auspices is
registration with the WCU at the time that the selection is made.
A junior event is one from which are excluded all players 20 years of age or over on 1
January in the year in which the event begins.
10. ALTERATIONS TO THE CONSTITUTION
No alteration of, or addition to, the Constitution and Rules of the Union except for
consequential re-numbering, shall be made except at the AGM or a Special General Meeting.
The Executive Director shall receive in writing by the 10th of the month immediately prior to
the published date of the AGM, the full proposed alteration or addition which shall be stated in
the notice of business for the meeting and such proposal shall be voted on without
11. USE OF E-MAIL
Any right or duty to notify a matter under the constitution may be exercised or,as the case
may be, discharged by sending the notification by electronic mail to the last known e-mail
address of the recipient. A paper version of the communication shall be sent to such a
recipient if he or she requests it.